Budget worksheet for a custom AI project
Fill this in before you ask anyone for a quote. It keeps every quote comparable.
1. The problem
- The process, in one sentence: ____________________________
- Hours a week spent on it: ______ × people: ______
- Cost of an hour: $______ → yearly cost: $______
2. Scope
- Who uses it: our team / our customers / both
- Systems it reads from or writes to: ____________________
- Must be in version one: ________________________________
- Can wait: ______________________________________________
- Sensitive data involved? yes / no — which: ______________
3. Compare quotes
| Quote A | Quote B | Quote C | |
|---|---|---|---|
| Build price | |||
| Pricing model (hourly, fixed, subscription) | |||
| Monthly after launch | |||
| AI usage billed how? | |||
| Who owns the code and data? | |||
| Timeline to first working version | |||
| Year-one total (build + 12 months) |
From emvizion.com/learn · Emvizion builds custom software and AI tools around how your business runs · hello@emvizion.com